One App. Every Conference.

1. Discover & Select an Event

From the app home screen or Conferences tab, browse upcoming events. Use filters to narrow by specialty, date, location, or membership status. Tap a conference card to view the event detail page which includes: brief description, city & venue, dates, organisers, key speakers, brochure download, and a prominent Register button.

2. Review the Conference Details Carefully

On the event page, review the scientific program, workshop list (with seat counts), registration categories and fees, and accommodation information. Important items to check before registering:

• Registration deadlines (early bird, regular, on-spot)
• Workshop timings and seat availability
• Eligibility for member discount (membership number required)
• Cancellation & refund policy

3. Tap Register — Registration Form Explained

The registration form is split into clear sections. Most fields are auto-filled from your profile but can be edited for the current registration if needed.

1. Delegate Details — Name, email, phone (auto-filled). Update if you are registering someone else or an accompanying person.
2. Medical & Membership Verification — Medical Council number and state will be displayed. If the organiser requires membership validation (e.g., society member discount), you may be asked to upload a membership ID or the system may verify automatically using your stored details.
3. Category Selection — Choose your registration category: Member / Non-Member / Post Graduate / Faculty / Chairperson. The app immediately displays the fee for the chosen category and any member discounts applied.
4. Workshops & Sessions — Available workshops are listed with seat counts and timing. Select workshops you want to attend. Note: workshops have limited seats — if a workshop is full it will be shown as unavailable and you can join a waitlist (if enabled).
5. Accompanying Persons — Add accompanying persons (name, relation, and fee). Dietary preferences and badges can be entered here.
6. Additional Options — Choose add-ons like gala dinner, conference dinner, or printed proceedings where offered.
7. Invoice Details — Provide billing name and GST details if you require an invoice for institutional reimbursement.
8. Promo Code / Discount — Apply promo codes if available; the app recalculates totals in real time.
9. Terms & Confirmation — Check boxes for consent to terms, data sharing (if any), and photo/video consent for event coverage.

4. Review & Checkout

Before proceeding to payment the app shows an itemized summary: registration fee, workshop fees, accompanying persons, taxes, discounts, and the grand total. Important features at checkout:

• Seat Hold Timer: When you click Proceed to Pay, the selected workshop seats (if any) are held for a short period (e.g., 10 minutes) while you complete payment. If payment is not completed within the hold time, seats are released back to inventory.
• Multiple Payment Methods: UPI, Debit/Credit cards, Netbanking, and Wallets (as enabled by the organiser) are supported.
• Secure Gateway: All transactions are processed via PCI-compliant payment gateways and the app provides a transaction reference and confirmation screen on success.

5. Post-Payment Actions

When the payment is successful you will see a confirmation page with:

• Registration ID / Reference Number
• Digital Conference Badge (with QR code for check-in)
• Downloadable receipt & invoice
• Saved entry under My Conferences with all details

An email and an in-app notification containing the registration summary and receipt are also sent immediately. If a payment fails, the app shows a clear error and the registration remains incomplete — you can retry payment or contact support.

6. Editing, Cancellation & Waitlists

If organisers allow edits, you can modify your registration (change workshops or accompanying persons) from the My Conferences page before a specified deadline. Cancellation and refund policies vary; the app will show applicable refund rules on the event page. If a workshop is full you may join a waitlist — the app will notify you if a seat becomes available.

7. On the Day — Check-in & Badge

At the venue, use your digital badge with QR code for quick check-in. Organisers may also provide on-spot registration counters for last-minute delegates. The app's check-in flow records attendance which can be used to issue participation certificates later.

8. Troubleshooting & Support

If you face issues during registration or payment, use the Help / Contact option on the event page to reach event support. Include your registration reference number in all communications for faster resolution.

9. Example Walkthrough (Summary)

1. Open the Conferences tab → Choose "KSCASICON 2026" → Tap "Register".
2. Confirm your profile details, select "Postgraduate" category, add 1 workshop, add 1 accompanying person.
3. Review totals, apply promo code (if any), tap "Proceed to Pay". Complete payment via UPI or Card.
4. Receive confirmation, view digital badge & receipt, open My Conferences to see registration details.

Notification Settings

Customize which alerts you receive (all, only registered event updates, or only personal planner reminders). Enable or disable push notifications and control email summaries.

Final Note

The Medical Conference App is designed to reduce administrative overhead, improve academic engagement, and maintain a verifiable record of professional development. It supports a modern, eco-friendly approach to conferences by replacing printed materials with dynamic, searchable, and shareable digital content.